🤸 One calendar for trainers, rooms and reformers. From $97/mo
See pricingSee how it works for your studio
Built for Pilates studios

The AI Receptionist Built for Pilates & Boutique Studios

Stop losing $3,000/mo in missed calls while teaching on the reformer. Appyone answers calls, answers class FAQs, and books intro sessions 24/7.

No more running your studio from a WhatsApp group and a spreadsheet. It maps every trainer, room, and reformer as a linked bookable resource. A class can only be booked when the right trainer, a room, and a reformer are all free. Double-bookings become impossible.

Clients book themselves in, package credits deduct automatically, and WhatsApp reminders go out without you touching anything. Medical intake forms and e-signature waivers are collected before a first session.

Payments run on Razorpay and UPI in India with no third-party bridge. Studio owners in India, Singapore, the UAE, the US, and the UK use Appyone, starting at $97/month per location, no contract.

1calendar for trainers, rooms and reformers
24/7inquiries captured
$97starting per month
Get my studio set up freeSee the plans →
📞 Test Our AI Voice Live: +91 98488 18798

Used by Pilates studios in India, Singapore, and the UAE

✓
Trial inquiries answered on WhatsApp, 24 hours a day
✓
No-show? Re-booking message sent automatically within the hour
✓
Package expiring? Renewal nudge sent 7 days before it lapses
✓
Every lead tracked in one CRM pipeline
✓
Cash tracked by collector so end-of-day close takes two minutes
studio.appyone.site
Today’s Schedule
No clashes
7:00
Reformer Group · Studio A
Anjali
8:00
Private 1:1 · Studio B
Rahul
9:30
Mat Class · Studio A
Anjali
11:00
Reformer 1:1 · Studio B
Meera
Double-bookings
0
From
$97/mo
How Appyone compares

How Appyone Transforms Pilates Studio Operations

See how an AI receptionist stacks up against a standard front desk or relying on your booking software alone.

Operational Metric
Standard Front Desk
Mindbody / Momence Alone
Appyone AI System
Peak-Hour Call Response
Missed during live classes
Standard Voicemail
100% Instant AI Voice Answer
Intro Reformer Booking
Manual entry required
Self-service app link
Conversational Voice & SMS Booking
Waitlist Backfill Speed
Manual calls by staff
Generic email alerts
Automated AI Text-to-Book

What is Appyone?

Appyone is Pilates studio management software built for boutique and multi-location reformer studios. It maps trainers, rooms and individual reformers as separate linked resources, so the booking calendar can never double-book a machine. That is the constraint generic gym software gets wrong.

Payments run natively on Razorpay and UPI in India and on card globally, with no third-party bridge. Studios in India, Singapore, the UAE, the US, the UK and Australia use Appyone. Pricing starts at $97/month per location, no contract lock-in.

What manual looks like

Most Pilates studios lose members
at the same 4 points

Not because they have bad classes. Because the follow-up never happens.

Inquiry at 9pm

Someone messages asking about trial classes. You are teaching. They book a competitor by morning.

Trial class done, no follow-up

They attended. They liked it. You meant to follow up. Three weeks later, they are gone.

No-show, no recovery

They missed class. No message sent. They never rebooked. You lost the slot and the member.

Package lapsing

Their 10-class pack ran out. No nudge sent. They signed up at the studio down the street.

How Appyone works

Capture. Convert. Retain.

Three systems working together so your studio runs without you having to chase anything.

📥

Capture

Never miss an inquiry

  • ✓AI receptionist answers WhatsApp bookings at any hour
  • ✓Trial class intake form captures name, goal, and machine preference
  • ✓Every new inquiry automatically added to your CRM pipeline
🎯

Convert

Turn trial classes into memberships

  • ✓Automated Day 1, Day 3, Day 7 follow-up sequence after every trial
  • ✓No-show triggers a re-booking message, not silence
  • ✓One-click membership offer sent at the right moment
🔁

Retain

Keep members for longer

  • ✓Package running out? Renewal nudge sent 7 days before lapse
  • ✓Attendance drops are detected automatically. A winback message goes out.
  • ✓Monthly progress check-in message sent to every active member
What you get

Pilates booking software built
for reformers, rooms and trainers.

Everything below is included from your first plan. No spreadsheets, no juggling five apps, no double-bookings. Appyone maps your studio exactly as it runs, so the software fits from day one.

🗓️

Resource-aware booking calendar

Trainers, rooms and reformers are set up as separate linked resources, so the system will never double-book a room or a machine again.

🤸

Group vs 1:1 session logic

The calendar knows the difference between a group class and a private, so a room is never booked for two class types at once.

📦

Membership and package tracking

Sessions remaining, expiry, package type and auto-deduction, all tracked automatically. No more counting sessions on a spreadsheet.

💬

WhatsApp and SMS reminders

Automatic appointment reminders and no-show follow-up, so clients turn up and empty slots get filled.

✍️

Digital intake and waivers

Intake and waiver forms with e-signature, collected before the first session. No paper, no chasing.

💳

Online payments

Take payments and package renewals online, reconciled against each client automatically.

💰

Cash tracked by collector

Every cash payment logged against the person who took it. End-of-day reconciliation takes two minutes, not twenty.

Calendar

Every class, every trainer, every reformer. One view.

See who is teaching what, which reformers are in use, and how many spots are left. Filter by trainer or session type. No more WhatsApp back-and-forth to check availability.

  • Filter by trainer, room, or session type
  • Drag-and-drop rescheduling
  • Color-coded by class type
Appyone Pilates calendar showing trainer columns with Reformer Flow and Mat Core sessions
📅 Live schedule: classes, trainers & reformers in one view
Available on every surface

Three apps. One system.

Your studio runs across a web dashboard, a studio app for your team, and a member app for your clients. All three sync in real time.

🖥️

Studio web dashboard

For owners and managers

  • ✓Full booking calendar across all rooms, trainers and reformers
  • ✓Revenue reports, package sales and attendance at a glance
  • ✓CRM pipeline, lead tracking and automation settings
  • ✓Staff management and multi-location reporting
LIVE AT STUDIO.APPYONE.COM
📱

Studio mobile app

For reception and trainers

  • ✓Check in members on arrival by scanning or name search
  • ✓See the day's schedule and class rosters on the floor
  • ✓Mark no-shows and take cash payments on the spot
  • ✓Full member profile and session history on demand
IOS AND ANDROID
🤸

Member mobile app

For your clients

  • ✓View upcoming bookings and class credits at any time
  • ✓Receive class reminders and studio updates via the app
  • ✓Access digital waiver and intake forms before first class
  • ✓Track attendance history and package usage
IOS AND ANDROID
Rooms and equipment tracker showing all reformers with availability status
🏋️ Per-unit equipment tracking. Out of service = auto-removed from bookings
Equipment

One broken reformer should not break your whole schedule

Track every reformer, Cadillac, and tower individually. Mark one as out of service and Appyone automatically removes it from all future bookings. No manual blocking, no accidental double-booking.

  • Per-unit availability tracking
  • Automatic booking removal on outage
  • Multi-room studio support
How it works

How pilates studio scheduling software
gets your studio live in days.

You tell us how your studio runs. We configure the pilates booking software around your trainers, rooms and equipment, migrate your existing data, and go live. No self-serve setup. No demo data.

1

Tell us your setup

How many trainers, how many rooms, what equipment to track, and your current WhatsApp and Instagram setup.

On your demo call
2

We map your studio

We set up your trainers, rooms and reformers, configure your packages and pricing, build your intake forms, and migrate your existing client records if you have them.

~3 days
3

Go live

Booking, payments and reminders go live automatically. Your calendar enforces reformer and room capacity, no-shows trigger follow-up messages, and every new inquiry lands in your CRM.

Up and running ✓
4

Grow

When you are ready, turn on the AI chat receptionist, trial conversion sequences, and package win-back automations. Add them one at a time as it makes sense for your studio.

When it suits you
Plans

Pick the plan that fits
where your studio is now.

Start where you are and move up when it makes sense. Every plan is billed monthly or yearly, and you can cancel anytime.

Step 1
Studio Essentials
→
Step 2
Studio Growth
→
Step 3
Studio Scale

Start where your studio is now. Move up a tier when it makes business sense.

MonthlyAnnual🎁 2 months FREE
Studio Essentials
A single studio still run on a spreadsheet, a WhatsApp group, or the owner's memory.
$97/mo
Billed monthly · per location · cancel anytime
  • Booking calendar for classes, 1:1 sessions and equipment (reformers, rooms and trainers as separate bookable resources)
  • Class capacity limits and waitlist (critical for reformer studios where machine count is the real ceiling)
  • Digital intake, health-history and waiver forms with e-signature
  • Package and membership tracking with automatic session deduction
  • Automated WhatsApp/SMS class reminders and no-show follow-up
  • Missed-call auto text-back
  • Online payments for drop-ins, packages and renewals
  • Website and Google Business Profile setup, if the studio does not already have one
  • 1 content/setup change request per month
See how it works for your studio →or book a 15-minute call
Most popular
Studio Growth
Past the chaos stage, now losing money to trials that do not convert and packages that quietly lapse.
$197/mo
Billed monthly · per location · cancel anytime
✦ Everything in Studio Essentials, plus:
  • AI chat receptionist (handles after-hours inquiries, answers pricing/class-type questions, books trial classes)
  • Trial-to-membership conversion sequence, timed to when a client is most likely to commit
  • Package expiry and win-back automation
  • Lead source tracking and CRM pipeline
  • Reporting on class, trainer and package performance
  • 2 content/setup change requests per month
See how it works for your studio →or book a 15-minute call
Studio Scale
Multi-branch studios and franchise groups that need to run several studios consistently.
$297/mo
Billed monthly · per location · cancel anytime
✦ Everything in Studio Growth, plus:
  • Unlimited automation workflows
  • Priority support and dedicated onboarding for new branch launches
  • Unlimited content/setup change requests
See how it works for your studio →or book a 15-minute call
🧾 One-time setup: $97 to $225 depending on how many trainers, rooms and machines we map, plus any data migration.  | WhatsApp API and AI voice minutes: pay-per-use at cost plus a small margin. You only pay for what you use.  | Ads, SEO and custom work: available separately once you are live.
Pricing is per location. Studios with multiple branches are set up and billed per branch.
✓
Monthly or yearly billing
✓
Cancel anytime
✓
No hidden fees
✓
Setup done for you
Members

Know every client before they walk in the door

Full attendance history, no-show count, packages purchased, and payments collected. All on one profile. Spot the clients who are drifting before they cancel.

  • Attendance pattern at a glance
  • No-show and late cancel history
  • INR payment records, not just credits
Member profile showing attendance pattern, no-show count, and payment history in INR
👤 Full member profile: attendance, credits, payments in one place
The honest comparison

Appyone vs the alternative

Spreadsheets, generic booking apps, and custom developer builds each fail somewhere your studio actually feels it. Here is how the options compare on the things that matter for a reformer studio.

Feature
Appyonefrom $97/mo
Spreadsheet + WhatsApp
Generic booking app
Local developer build
Equipment/capacity-aware booking (e.g. limited reformers)
✓
Manual, easy to overbook
Often room-level only, not machine-level
Custom-built, expensive
Waitlist management
✓
Manual, by memory
Sometimes, extra tier
Custom-built
Package auto-deduction
✓
Manual counting, error-prone
Usually mid/upper tier
Extra cost
WhatsApp-native reminders and follow-up
✓
Manual, inconsistent
Usually email/SMS-first, WhatsApp limited
Extra cost
Automated follow-up sequences
✓
No
No
Manual
Trial-to-membership conversion automation
✓Growth+
-
Rare
-
AI receptionist for after-hours inquiries
✓Growth+
-
-
-
India payment rails
✓
-
Often USD-billed, limited local gateways
Extra cost
Corporate/group package handling
✓Scale
Manual tracking
Enterprise-tier only
Custom-built
Multi-branch cloning and comparison
✓Scale
Not feasible
Usually enterprise pricing
Custom-built, slow
Setup mapped to your studio, done for you
✓
You do it yourself
Self-serve
Done for you, but slow
✓ Included  ·  - Not available or requires a separate tool

Three things generic software cannot do for your Pilates studio

Machine-level capacity control

Most software tracks room capacity, not machine capacity. If your room fits 8 reformers, you can still book a ninth. Appyone sets each reformer as its own bookable resource with a hard limit, so that booking never happens.

WhatsApp-native reminders

Generic booking apps send email and SMS. In India and across Southeast Asia, clients live on WhatsApp. Appyone sends class reminders and no-show follow-ups over WhatsApp natively, which is why studios on Appyone see fewer no-shows than on any email-first system.

India-first pricing and payments

Most alternatives start at high monthly fees, billed in USD, with per-transaction fees on bookings. Appyone’s pilates studio software starts from $97/month with Razorpay and UPI built in. No third-party bridge, no manual reconciliation, no surprise fees per booking.

Studio owners

What Pilates studio owners say

Real studios, real results

“Appyone cut my no-show rate by half in the first month.”

P
Priya S.
Mumbai Reformer Studio

“I used to spend 2 hours a week following up. Now it’s automatic.”

S
Sasha M.
Pilates and Co, Singapore

“The trial pipeline alone paid for 6 months of the subscription.”

A
Anu R.
Flow Pilates, Bangalore
3 days
Average time to go live
40%
Average reduction in no-shows. How to stop no-shows
From $97
/month
All-in pricing, no setup fee
Common questions

Questions about automating
your Pilates studio.

Pilates studio management software replaces the spreadsheet, the WhatsApp group and the manual session-counting system that most studios use. It runs bookings, tracks package credits, sends automated reminders to reduce no-shows, handles online payments, and gives studio owners a single view of every trainer, room and piece of equipment.

Appyone adds an AI receptionist that books trial classes after hours, and a unified inbox so enquiries from WhatsApp, Instagram and Facebook all land in one place.

Mindbody is built for large multi-location gym chains and prices accordingly. The key gaps for a boutique Pilates studio are: Mindbody tracks room capacity, not machine capacity, so a reformer studio can still overbook a machine; it is email and SMS first, not WhatsApp; and it starts at $129 per month in USD with per-transaction booking fees.

Appyone maps each reformer as its own bookable resource, sends reminders over WhatsApp natively, and starts from $97 per month with no per-booking fees.

You need a CRM when your client data lives across a spreadsheet, a WhatsApp chat history and your own memory. A Pilates CRM tracks which clients attended which classes, how many package credits they have left, when a package is about to expire, and whether a trial client ever converted.

Without that data in one place, you are chasing clients manually and losing revenue to quiet lapses. Appyone includes a full CRM in the Pilates Studio plan, with automated follow-up for trials and expiring packages.

The main differentiator for India is payment support. Global platforms like Mindbody and Glofox do not support Razorpay or UPI natively, which means either a workaround integration or asking clients to pay in USD.

Appyone is built for India first: Razorpay and UPI are the native payment rails, pricing is in rupees, and the WhatsApp reminders are built for how Indian clients actually respond to messages. The Pilates Studio plan starts at ₹5,000 per month.

Compare it to what one client package costs you. This is what stops you losing clients to missed follow-ups and double-bookings. Most studios make it back in the first month just from reduced no-shows.

Most studios start there. The question is what happens when you add a second room, a third trainer, or open a second branch. That is usually when the spreadsheet breaks, and by then you are firefighting instead of fixing it in advance.

Yes. There is an annual billing option for the Pilates Studio plan ($970/year, which works out to $81/month — 2 months free). Ask us on your demo and we will set it up.

A one-time $97 to $225, depending on complexity: how many trainers, rooms and pieces of equipment we map, and whether we migrate data from your existing spreadsheets.

Those are pay-per-use, billed at cost plus a small margin. You only pay for what you actually use. We do not mark up a fixed bucket you may not need.

It depends on your current setup. If you are on the WhatsApp API already, there is a migration path, though full history may not carry over. If you are on the regular WhatsApp Business app, we can look at coexistence options that keep recent history intact. We will figure out which situation you are in.

Waivers with e-signature are built in. For anything specific, we will tell you honestly whether it works today or needs to be built, rather than guessing.

Each reformer is set up as its own bookable resource with a hard capacity limit. Once a class is full, new bookings go to an automatic waitlist instead of overbooking the room.

The Pilates Studio plan includes an automated follow-up sequence timed to when trial clients are most likely to commit, rather than the studio remembering to call them a week later, if at all.

Yes. Discount codes, referral credits and limited-time offers can be configured and tracked automatically through the booking and payment system, so an offer does not rely on someone manually applying it at the front desk.

This can be set up as an automated payment request triggered by a late cancellation, but the exact policy (how late counts as "late," how much to charge) needs to be defined studio-by-studio on setup, worth a direct conversation rather than assuming a default policy fits your studio.

Yes. Each branch's resources, packages and pricing are configured independently, while reporting rolls up across all of them so you can compare performance side by side.

Intake and waiver data is stored in the CRM with standard access controls. If your studio collects detailed medical history at intake, that is worth a specific conversation about data handling relevant to your local data protection requirements, rather than assuming one system's defaults are sufficient for every studio's risk profile.

Setup is scoped to the number of trainers, rooms and equipment types being mapped, plus any client data migration from spreadsheets or WhatsApp. Timeline is confirmed after that scoping, not before.

Pilates Studio Software Guides

Compare tools, understand costs, and choose the right software for your studio.

Pilates Studio BlogAll guides and tips for studio owners.Best Mindbody AlternativesTop Mindbody alternatives for pilates studios in 2026.Best Momence AlternativesMomence alternatives reviewed for boutique studios.How Much Does Studio Software Cost?Full pricing breakdown for pilates studio tools.Best Pilates Studio SoftwareComparing the top platforms side by side.Is Mindbody Worth It?An honest look at Mindbody for pilates studios.

Ready to stop doing this manually?

We configure your CRM, map your trainers and reformers, migrate your existing data, and automate your follow-up sequences. You just teach classes.

Get my studio set up freeBook a 15-minute call instead