🤸 One calendar for trainers, rooms & reformers. From $97/mo
See pricingBook a free demo
Built for Pilates studios

Built for what a Pilates studio
actually needs to run.

Appyone maps every trainer, room and reformer as its own resource, so you never double-book again. Automatic reminders, package tracking and after-hours booking, built for how Pilates studios actually run.

1calendar for trainers, rooms & reformers
24/7bookings captured
$97starting per month
Double-bookings, missed leads & no-showsLost revenue
Studio Essentials, one system for all of it$97/mo
Less than one client’s monthly package  ·  Cancel anytime
Book a free demo →See the plans →

A two-minute walkthrough, mapped to your studio. No obligation.

✓
Trainers, rooms and reformers as separate linked resources
✓
Group vs 1:1 logic, so a room is never booked twice
✓
Package tracking with automatic session deduction
✓
WhatsApp & SMS reminders that cut no-shows
✓
An AI receptionist that books calls after 8pm (Growth)
studio.appyone.site
Today’s Schedule
No clashes
7:00
Reformer Group · Studio A
Anjali
8:00
Private 1:1 · Studio B
Rahul
9:30
Mat Class · Studio A
Anjali
11:00
Reformer 1:1 · Studio B
Meera
Double-bookings
0
From
$97/mo
Why studios call us

The spreadsheet works,
until it doesn’t.

Most studios run scheduling in their head, on a whiteboard, or in a shared sheet. It holds up until you add a room, a trainer, or a second branch. Then it breaks, and you are firefighting.

🗓️
Two class types booked into the same room
🤸
A reformer double-booked at peak hour
🌙
A new client calls after 8pm and gets voicemail
📦
A package expires and nobody notices
🔁
No-shows because reminders go out by hand, or not at all
📊
No idea which trainer, time slot or package actually makes money
What you get

One system that runs
the whole studio.

Everything below is included from your first plan. No spreadsheets, no juggling five apps, no double-bookings.

🗓️

Resource-aware booking calendar

Trainers, rooms and reformers are set up as separate linked resources, so the system will never double-book a room or a machine again.

🤸

Group vs 1:1 session logic

The calendar knows the difference between a group class and a private, so a room is never booked for two class types at once.

📦

Membership & package tracking

Sessions remaining, expiry, package type and auto-deduction, all tracked automatically. No more counting sessions on a spreadsheet.

💬

WhatsApp & SMS reminders

Automatic appointment reminders and no-show follow-up, so clients turn up and empty slots get filled.

✍️

Digital intake & waivers

Intake and waiver forms with e-signature, collected before the first session. No paper, no chasing.

💳

Online payments

Take payments and package renewals online, reconciled against each client automatically.

📥

One shared inbox

WhatsApp, Instagram and Facebook messages in one place, so no enquiry sits unanswered across three apps.

🌐

A website, if you need one

Do not have a studio website yet? We build one for you, with hosting and content support included on your plan.

How it works

Mapped to your studio
and live in days.

You tell us how your studio runs. We set it up so it just works from day one.

1

Tell us your setup

How many trainers, how many rooms, what equipment to track, and your current WhatsApp and Instagram setup.

On your demo call
2

We map your studio

We set up your resources, packages, forms and reminders, and migrate your existing client data if you have it.

A few days
3

Go live

Booking, payments and reminders run automatically. Your calendar can no longer double-book a room or a reformer.

Up and running ✓
4

Grow

Turn on the AI receptionist, review automation and referral campaigns when you are ready for more clients.

When it suits you
Plans

Pick the plan that fits
where your studio is now.

Start where you are and move up when it makes sense. Every plan is billed monthly or yearly, and you can cancel anytime.

Step 1
Studio Essentials
→
Step 2
Studio Growth
→
Step 3
Studio Scale

Start where your studio is now. Move up a tier when it makes business sense.

MonthlyAnnual🎁 2 months FREE
Studio Essentials
A single studio still run on a spreadsheet, a WhatsApp group, or the owner’s memory.
🎁 Free website included
$81/mo
Billed annually · cancel anytime · $970/year total
  • Booking calendar for classes, 1:1 sessions & equipment (reformers, rooms and trainers as separate bookable resources)
  • Class capacity limits & waitlist (critical for reformer studios where machine count is the real ceiling)
  • Digital intake, health-history & waiver forms with e-signature
  • Package & membership tracking with automatic session deduction
  • Automated WhatsApp/SMS class reminders & no-show follow-up
  • Missed-call auto text-back
  • Online payments for drop-ins, packages & renewals
  • Website + Google Business Profile setup, if the studio doesn’t already have one
  • 1 content/setup change request per month
Book a free demo →
Most popular
Studio Growth
Past the chaos stage, now losing money to trials that don’t convert and packages that quietly lapse.
🎁 Free website included
$248/mo
Billed annually · cancel anytime · $2,970/year total
✦ Everything in Studio Essentials, plus:
  • AI chat receptionist (handles after-hours enquiries, answers pricing/class-type questions, books trial classes)
  • Unified inbox (WhatsApp, Instagram & Facebook messages in one place)
  • Trial-to-membership conversion sequence, timed to when a client is most likely to commit
  • Package expiry & win-back automation
  • Referral program automation
  • Automated Google review requests after a milestone (e.g. 10th class)
  • Lead source tracking & CRM pipeline
  • Reporting on class, trainer & package performance
  • Social media content calendar with client approval
  • 2 content/setup change requests per month
Book a free demo →
Studio Scale
Multi-branch studios and franchise groups that need to run several studios consistently.
🎁 Free website included
$414/mo
Billed annually · cancel anytime · $4,970/year total
✦ Everything in Studio Growth, plus:
  • Multi-location setup (every branch’s trainers, rooms & equipment managed centrally)
  • Cross-branch reporting & comparison
  • Advanced AI voice receptionist that books across every branch from one number
  • Ad Manager (paid client acquisition across Facebook, Instagram, Google & YouTube)
  • Corporate wellness & bulk/group package management
  • Unlimited automation workflows
  • Priority support & dedicated onboarding for new branch launches
  • Unlimited content/setup change requests
Book a free demo →
🧾 One-time setup: $97 to $225 depending on how many trainers, rooms and machines we map, plus any data migration.  | WhatsApp API & AI voice minutes: pay-per-use at cost plus a small margin. You only pay for what you use.  | Ads, SEO & custom work: available separately once you are live.
✓
Monthly or yearly billing
✓
Cancel anytime
✓
No hidden fees
✓
Setup done for you
The honest comparison

How a real studio system
stacks up.

Spreadsheets, generic global booking apps, and one-off developer builds each fall down somewhere a Pilates studio actually feels it.

Feature
Appyonefrom $97/mo
Spreadsheet + WhatsApp
Generic booking app
Local developer build
Equipment/capacity-aware booking (e.g. limited reformers)
✓
Manual, easy to overbook
Often room-level only, not machine-level
Custom-built, expensive
Waitlist management
✓
Manual, by memory
Sometimes, extra tier
Custom-built
Package auto-deduction
✓
Manual counting, error-prone
Usually mid/upper tier
Extra cost
WhatsApp-native reminders & follow-up
✓
Manual, inconsistent
Usually email/SMS-first, WhatsApp limited
Extra cost
Trial-to-membership conversion automation
✓Growth+
-
Rare
-
AI receptionist for after-hours enquiries
✓Growth+
-
-
-
India payment rails
✓
-
Often USD-billed, limited local gateways
Extra cost
Corporate/group package handling
✓Scale
Manual tracking
Enterprise-tier only
Custom-built
Multi-branch cloning & comparison
✓Scale
Not feasible
Usually enterprise pricing
Custom-built, slow
Setup mapped to your studio, done for you
✓
You do it yourself
Self-serve
Done for you, but slow
✓ Included  ·  - Not available or requires a separate tool
Common questions

Straight answers
before you commit.

Compare it to what one client package costs you. This is what stops you losing clients to missed follow-ups and double-bookings. Most studios make it back in the first month just from reduced no-shows.

Most studios start there. The question is what happens when you add a second room, a third trainer, or open a second branch. That is usually when the spreadsheet breaks, and by then you are firefighting instead of fixing it in advance.

Yes. Every plan has an annual price (Studio Essentials $970, Studio Growth $2,970, Studio Scale $4,970), which works out cheaper than paying monthly (2 months free). Ask us on your demo and we will find the right fit.

A one-time $97 to $225, depending on complexity: how many trainers, rooms and pieces of equipment we map, and whether we migrate data from your existing spreadsheets.

Those are pay-per-use, billed at cost plus a small margin. You only pay for what you actually use. We do not mark up a fixed bucket you may not need.

It depends on your current setup. If you are on the WhatsApp API already, there is a migration path, though full history may not carry over. If you are on the regular WhatsApp Business app, we can look at coexistence options that keep recent history intact. We will figure out which situation you are in.

Waivers with e-signature are built in. For anything specific, we will tell you honestly whether it works today or needs to be built, rather than guessing.

Each reformer is set up as its own bookable resource with a hard capacity limit. Once a class is full, new bookings go to an automatic waitlist instead of overbooking the room.

On the Studio Growth plan and above, a trial client gets an automated follow-up sequence timed to when they’re most likely to commit, rather than the studio remembering to call them a week later, if at all.

Yes. Discount codes, referral credits and limited-time offers can be configured and tracked automatically through the booking and payment system, so an offer does not rely on someone manually applying it at the front desk.

This can be set up as an automated payment request triggered by a late cancellation, but the exact policy (how late counts as “late,” how much to charge) needs to be defined studio-by-studio on setup, worth a direct conversation rather than assuming a default policy fits your studio.

Yes. Each branch’s resources, packages and pricing are configured independently, while reporting rolls up across all of them so you can compare performance side by side.

Intake and waiver data is stored in the CRM with standard access controls. If your studio collects detailed medical history at intake, that is worth a specific conversation about data handling relevant to your local data protection requirements, rather than assuming one system’s defaults are sufficient for every studio’s risk profile.

Setup is scoped to the number of trainers, rooms and equipment types being mapped, plus any client data migration from spreadsheets or WhatsApp. Timeline is confirmed after that scoping, not before.

Book a free demo →